Data Access Request

Name: Melin Homes
Address: Ty'r Felin, Lower Mill Field, Pontypool, Torfaen, NP4 0XJ, UK
Telephone: 01495 745910
Price range: $

Under the General Data Protection Regulation, you are entitled to know whether we hold information about you. This means you can ask for a description of your personal data we hold about you, what purpose we use those data for, and who those data may be disclosed to. You are also entitled to view or receive a copy of your personal data.

To enable us to respond efficiently to your request, please complete this form.

If you have any questions or require assistance regarding this form, please email dpo@melinhomes.co.uk, or call 01495 745910.

Section A: Details about you

Enw Cyntaf

Cyfenw

Address (The address any data may be posted to)

Post Code

Cyfeiriad ebost

Contact telephone number

Section B: Details about services we provide to you

I am A tenant of Melin Homes An employee of Melin Homes A service user of Melin Homes A third party Other

Please select as many that apply.

If you selected tenant, how long have you been at the address?

If you are a tenant, please let us know your date of birth

Are you the sole tenant or a joint tenant?

I am the sole tenant I am a joint tenant

If you are a joint tenant, please let us know who the other joint tenant is

If you selected 'service user', let us know which service we provide to you

If you selected 'other', please give details of your relationship with Melin

Section C: Details about your request

Please describe the information you are requesting below:

Please provide any relevant details you think will help us identify the specific information you require. Such as the type of data (for example, hard-copies or emails); the period you want the information to cover (for example, between 2017 and 2019), and specific information you want included.

How would you like us to send the data to you?

We will use the information you provided in Section A to send you the data requested or co-ordinate a collection time.

Section D: Details about dealing with your request

Further contact

To ensure we are releasing the appropriate data to you, we may contact you using the details you have provided to us on this form to clarify what information you require and to collect further information to help us locate your information.

Confirming your identity

To ensure we are releasing data to the right person, we may require you to provide us with proof of your identity and of your address. We will contact you via the details you have provided on this form if we require proof of identity. If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request. If you are requesting this information on behalf of someone else (third party request), it is your responsibility to provide evidence of your authority.

We need to be satisfied that any third party making a request is entitled to act on behalf of the individual (data subject).

Disclosing information about third parties

If the information you request reveals details directly or indirectly about another person, we will normally redact that information before sending you the information you have requested. If redaction is not possible, we may have to seek the consent of that person before we can send you the information. In certain circumstances, where disclosure would adversely affect the rights and freedoms of others, we may not be able to disclose the information to you, in which case you will be informed promptly and given full reasons for that decision.

Excessive requests

While in most cases we will be happy to provide you with copies of the information you request, we nevertheless reserve the right, in accordance with section 8 (2) of the DPA, not to provide you with copies of information requested if to do so would take ‘disproportionate effort’, or in accordance with Article 12 of the GDPR to charge a fee or refuse the request if it is considered to be ‘manifestly unfounded or excessive’. However we will make every effort to provide you with a satisfactory form of access or summary of information if suitable.

Section E: Your declaration

Declaration

By clicking this box, you certify that the information you have provided on this application to Melin Homes Ltd is accurate and true, and that you have read, understood and agree with the terms outlined in Section D above.